NCU
Examination

Controller of Examinations (COE) The NorthCap University

About

The Controller of Examinations, The NorthCap University is responsible for conduct of all examinations for students. The Examinations cell publishes the end semester results, grants Degree, issues DGS and Certificate upon successful completion of the programme registered.

Core Values

  • ” We treat other with respect “
  • ” We do what is right “
  • ” We always seek to improve “
  • ” We accept personal responsibility “

Message from Controller of Examinations

It gives me great pleasure to inform all concerned that The NorthCap University website has been revamped to enable user friendly navigation and access to all information related to examinations and obtaining certificates/other documents including those required for pursuing studies outside India.

User friendly ERP panel provide easy access to student regarding their attendance, issue of admit card for Major tests and other required information. Student must attend classes regularly throughout the semester to avoid falling below the required level and ensure they do remain absent for class tests/quizzes/on-line tests and the sessional tests viz. Minor l & Minor ll as well as Major tests as the University follows a system of continuous evaluation. Plan your study schedule in a manner that do you do not stretch and stress yourself towards the end of the semester and are well prepared for end semester Major Test.

Good luck and do well!

Contact Us

Wg Cdr Manohar Vasudev (Retd)

Controller of Examinations

Tel : + 91 124 4195258

Email : coe@ncuindia.edu

Instructions for Candidates During Examinations

  • Maintaining discipline and sanctity of examination is of paramount importance. Any misdemeanour on the part of the candidate is likely to debar him/her from appearing in the examination.
  • Candidate should take their seats at least 15 minutes before start of the examination.
  • Candidates found reading books, exchanging notes and intentionally delaying in entering the examination hall up to 10 min prior to the start of the examination, thereby causing disturbance to other candidates and the examiner will be penalized by deducting up to 3 percent from their total marks in the same paper.
  • The candidates should check their seats, and if they find any paper/ any other incriminating material nearby, or anything written on their desk or nearby wall or ceiling etc, they should immediately bring it to the notice of the invigilating staff/ Flying Squad members.
  • Candidates on receipt of the answer book will check the correctness of the number of pages as given on the top including any damaged answer sheets and then proceed to fill up all particulars before answering the question.
  • Before writing on the answer book the candidates should see that they have been supplied with the correct question paper as per the date sheet.
  • Candidates will not write their name or append their signatures on the answer book. Candidates will only write their Roll numbers in the answer book and on the question paper as well.
  • Mobile phones, I-pad, pager, pen drive or any other electronic /blue- tooth device etc. are not allowed inside the examination hall. Possession of mobile phone or other electronic devices by the candidate will be treated as Unfair Means case.
  • Candidates will only use blue/black ink for writing the exam. Use of any other ink will invite UMC.
  • A candidate is permitted to enter the examination hall if he is late up to 15 min from scheduled time of commencement of exam. Candidate reporting later than 15 min. would be recorded as per exact time of late reporting and barred from entering the exam hall. This provision is not applicable for Minor Test. It is in the interest of the student to be in time for the Test and no excuse what so ever of cab/bus/train late or traffic congestion will be entertained.
  • Candidates will carry the Identity Card and Admit Card in person and show to the Invigilator on demand.
  • Exchange of items such as pen, calculator, scale, pencil, eraser etc. with other candidates is not allowed. Violation of this will be treated as UMC.
  • Any candidate found cheating with the help of mobile phone / other elctronic device or in possession of written matter on a chit, calculator, and any part of the body will invite UMC. The punishment for use of unfair means will result in cancellation of paper or all papers appeared for or debarred from semester end exam or rustication from the University.
  • No candidate will be allowed to leave the examination hall before half the time is over. For example if the duration of the examination is of three hours, no candidate will be permitted to leave the examination hall before completion of one and half hour into the examination.
  • Candidates will normally be permitted to go to the washroom only once during the entire examination of 3 hours for duration not exceeding five minutes. However the candidate will not be permitted before half time and during last 30 min of the exam. Use of washroom is not permitted during Minor Test of 90 min duration.
  • On completion of the examination, candidates must personally hand over his/her answer book to the invigilator on duty. Under no circumstances will he/she leave the answer book on his/her table.
  • Candidate should follow all the prescribed rules of the University.
  • In addition to informing the parents, repeat of any offence above shall debar the candidate from appearing in the examination.

Evaluation

The University has adopted centralized evaluation system after conduct of end semester Examination where each School/Department is allotted designated rooms for carrying out evaluation. The answer books are centrally held in safe custody and issued to evaluating faculty on a daily basis and collected back from the faculty before they leave the University. Answer books are not permitted to be carried home by faculty under any circumstances.

Re-Evaluation

Answer books are shown to the students after completion of evaluation, the date of which is notified well in advance on the Students Notice Boards and on the NCU website. It is in the interest of the student to come to the University on the day the answer books are shown to the candidates, to see their evaluated answer books. Facility of re-evaluation of Major Test answer book is provided to students on the scheduled day of answer book showing itself by filling up NCU Form-35 and submitting to Examination cell along with prescribed fee; but the candidate shall forfeit the chance of re-evaluation, if he/she does not turn up to see the answer books on the day of answer showing. There shall be no re-evaluation of answer books for Test conducted for Thesis/Dissertation, Viva-voice and Practical Examinations.

Character Certificate / Migration Certificate / Bonafide Certificate / Any Other

Character Certificate / Migration Certificate / Bonafide Certificate or any other certificate can be issued to the students by appling on NCU Form-35 to the Controller of Records (COR) in Room No.39 ground floor. There is no fee for issue of Migration Certificate. The certificate will be issue with in one working day of applying date. For any query write to cor@ncuindia.edu

Re-evaluation of answer book

Procedure to be followed for re-evaluation of answer books after the Major Test is enumerated as under:
  • Dates, when the answer books are to be shown to the candidates are notified by the Controller of Examinations in the schedule of Examination related activities prior to the Major Test in each semester.
  • Candidates appearing for Major Test are shown their evaluated answer books by the concerned faculty on dates as specified in the notification.
  • On the day the answer books are shown to the candidates, it should be the endeavor of the faculty to satisfy all queries raised by the candidates on the marks obtained by them.
  • If after the explanation by the faculty, a candidate is still not satisfied, he/she shall have an option to apply for revaluation of the answer book by filling up the NCU Form-35 which would be available with the faculty or can be downloaded from website or obtained from library. Faculty also carry few NCU Form-35 with them when they show the answer sheets to the students.
  • Filled up NCU Form-35 shall be deposited to the COE in room no 116 first floor by the student after payment of prescribed fee ?500/- per course in the Accounts Branch on the same day on which, the answer sheet was shown to the candidate.
  • On the receipt of the application, COE shall send the answer book to the HOD of the concerned Department, who shall than constitute a committee of faculty (comprising of three faculty) other than the one who evaluated the answer book in the first place to re-evaluate the answer book.
  • The re-evaluated result of the candidate will be finalized within 48 hours and communicated to both the COE and Deputy Dean Academics.
  • A candidate shall forfeit his chance of re-evaluation if he does not turn up to see the answer books on the date notified by the COE.
  • There shall be no re-evaluation in Minor Test, Thesis/Dissertation, Lab/Practical/ Project/Experiment/Viva Voice.
For any query write to coe@ncuindia.edu

Degree/Detailed Grade Sheet (DGS)

  • A Provisional Detailed Grade Sheet (DGS) is issued to all students on-roll after the declaration of results of the previous semester Major Test during the first week of beginning of a new semester.
  • The distribution of Provisional DGS to students is done through the concerned Departmental Labs/office, the schedule of which is notified by office of the COE.
  • Students shall be personally responsible to bring to the notice of Examination cell within two weeks of notified date of collection for any discrepancy noticed in the provisional DGS (eg. error in self-name, name of father, mother, subject or grades etc.) for rectification before the final printing of DGS.
  • Once the final DGS is printed, no representation shall be entertained. Thereafter for any changes in DGS, the student shall have to pay a fine as per the Examination Conduct Rules to get a fresh DGS printed.
  • The final DGS received after printing are handed over to COR (Controller of Records) by Examination Cell, who in turn issues to the students.
  • The final DGS is issued to students by 01 Mar and 01 Sep each year for the Major Test conducted for the preceding semester.
  • The distribution of final DGS is also done through Department Lab/ Office with a Notification giving the Department-wise date and time of issue issued by the Office of the COE.
  • The COR hands over the final DGS to Departments for distribution and those not collected within 30 days of date notified are returned back to the COR Office.
  • Students who do not collect the DGS from the Department Lab/ Office are required to subsequently collect the same from the COR office.
  • No fee is charged from students for DGS collected from the COR office (room no.39) within the duration of the Program enrolled. However DGS collected after 1 year from the date of issue after the student has passed out, a fee of ?200/- per DGS is chargeable.

Issue of Consolidated Statement of Grades (Transcript)

The University has provision for issue of Transcript (consolidated statement of grades) to final, pre-final semester UG & PG students during the month of March/April in the year of passing out but after publication of their results. However the transcript is prepared only after the Dean’s office has forwarded the result to Examination Cell after final verification. Issue of Transcript normally takes 1 week, but during Minor/Major tests this period may get extended. Students can apply for a transcript other than in March/April also but the time for preparation & issue can get extended beyond normal 1 week. Students are to apply on NCU Form-35 to the COE office in room no 116 first floor after payment of prescribed fee (presently ?1000/-) in Accounts department wherein one original and four attested copies would be issued. Additional attested copies if required can be obtained on payment of prescribed fee of ?100/- per copy. In case a student is unable to come personally, he/she may authorize any one in writing an E-mail to coe@ncuindia.edu

Issue of Duplicate Degree/DGS

In case a student has damaged/defaced/lost the original DGS or Degree certificate, a duplicate one can be issued after making a request on NCU Form-35 along with payment of prescribed fee ie. ?500/- per DGS or ?1000/- for Degree certificate respectively in the Accounts department along with self-attested affidavit as per approved text given on the reverse of form no. 35 on a ?10/- Judicial Stamp paper or plain paper with Judicial Stamp of Rs.10/- value affixed. Copy of the FIR in case of loss of Degree is also to be attached along with application form. In case of damaged/defaced DGS/ Degree, the old one has to be returned and only then a new Degree or DGS would be issued.

Correction in Degree/DGS

A Provisional DGS is issued to all students at the end of the semester after declaration of results generally in the second week of the beginning of the next semester. Students who have successfully completed the Programme enrolled would be issued a Provisional DGS in the beginning of July of the year of graduating. It is the responsibility of the student to directly bring to the notice of Exam Cell any error in the DGS as regards self-name, parent’s name, grade, credits or any other error within two weeks of date of notification asking students to collect their Provisional DGS. Incase no representation for correction is received, final DGS would be printed and any correction and re-printing of DGS thereafter would be against payment of prescribed fee of ?200/- per DGS or for the Degree certificate on NCU Form-35. For any query write to coe@ncuindia.edu

Controller of Examinations (COE) The NorthCap University

About

The Controller of Examinations, The NorthCap University is responsible for conduct of all examinations for students. The Examinations cell publishes the end semester results, grants Degree, issues DGS and Certificate upon successful completion of the programme registered.

Core Values

  • " We treat other with respect "
  • " We do what is right "
  • " We always seek to improve "
  • " We accept personal responsibility "

Message from Controller of Examinations

It gives me great pleasure to inform all concerned that The NorthCap University website has been revamped to enable user friendly navigation and access to all information related to examinations and obtaining certificates/other documents including those required for pursuing studies outside India.

User friendly ERP panel provide easy access to student regarding their attendance, issue of admit card for Major tests and other required information. Student must attend classes regularly throughout the semester to avoid falling below the required level and ensure they do remain absent for class tests/quizzes/on-line tests and the sessional tests viz. Minor l & Minor ll as well as Major tests as the University follows a system of continuous evaluation. Plan your study schedule in a manner that do you do not stretch and stress yourself towards the end of the semester and are well prepared for end semester Major Test.

Good luck and do well!

Contact Us

Wg Cdr Manohar Vasudev (Retd)

Controller of Examinations

Tel : + 91 124 4195258

Email : coe@ncuindia.edu

Examinations

Instructions for Candidates During Examinations

  • Maintaining discipline and sanctity of examination is of paramount importance. Any misdemeanour on the part of the candidate is likely to debar him/her from appearing in the examination.
  • Candidate should take their seats at least 15 minutes before start of the examination.
  • Candidates found reading books, exchanging notes and intentionally delaying in entering the examination hall up to 10 min prior to the start of the examination, thereby causing disturbance to other candidates and the examiner will be penalized by deducting up to 3 percent from their total marks in the same paper.
  • The candidates should check their seats, and if they find any paper/ any other incriminating material nearby, or anything written on their desk or nearby wall or ceiling etc, they should immediately bring it to the notice of the invigilating staff/ Flying Squad members.
  • Candidates on receipt of the answer book will check the correctness of the number of pages as given on the top including any damaged answer sheets and then proceed to fill up all particulars before answering the question.
  • Before writing on the answer book the candidates should see that they have been supplied with the correct question paper as per the date sheet.
  • Candidates will not write their name or append their signatures on the answer book. Candidates will only write their Roll numbers in the answer book and on the question paper as well.
  • Mobile phones, I-pad, pager, pen drive or any other electronic /blue- tooth device etc. are not allowed inside the examination hall. Possession of mobile phone or other electronic devices by the candidate will be treated as Unfair Means case.
  • Candidates will only use blue/black ink for writing the exam. Use of any other ink will invite UMC.
  • A candidate is permitted to enter the examination hall if he is late up to 15 min from scheduled time of commencement of exam. Candidate reporting later than 15 min. would be recorded as per exact time of late reporting and barred from entering the exam hall. This provision is not applicable for Minor Test. It is in the interest of the student to be in time for the Test and no excuse what so ever of cab/bus/train late or traffic congestion will be entertained.
  • Candidates will carry the Identity Card and Admit Card in person and show to the Invigilator on demand.
  • Exchange of items such as pen, calculator, scale, pencil, eraser etc. with other candidates is not allowed. Violation of this will be treated as UMC.
  • Any candidate found cheating with the help of mobile phone / other elctronic device or in possession of written matter on a chit, calculator, and any part of the body will invite UMC. The punishment for use of unfair means will result in cancellation of paper or all papers appeared for or debarred from semester end exam or rustication from the University.
  • No candidate will be allowed to leave the examination hall before half the time is over. For example if the duration of the examination is of three hours, no candidate will be permitted to leave the examination hall before completion of one and half hour into the examination.
  • Candidates will normally be permitted to go to the washroom only once during the entire examination of 3 hours for duration not exceeding five minutes. However the candidate will not be permitted before half time and during last 30 min of the exam. Use of washroom is not permitted during Minor Test of 90 min duration.
  • On completion of the examination, candidates must personally hand over his/her answer book to the invigilator on duty. Under no circumstances will he/she leave the answer book on his/her table.
  • Candidate should follow all the prescribed rules of the University.
  • In addition to informing the parents, repeat of any offence above shall debar the candidate from appearing in the examination.

Evaluation

The University has adopted centralized evaluation system after conduct of end semester Examination where each School/Department is allotted designated rooms for carrying out evaluation. The answer books are centrally held in safe custody and issued to evaluating faculty on a daily basis and collected back from the faculty before they leave the University. Answer books are not permitted to be carried home by faculty under any circumstances.

Re-Evaluation

Answer books are shown to the students after completion of evaluation, the date of which is notified well in advance on the Students Notice Boards and on the NCU website. It is in the interest of the student to come to the University on the day the answer books are shown to the candidates, to see their evaluated answer books. Facility of re-evaluation of Major Test answer book is provided to students on the scheduled day of answer book showing itself by filling up NCU Form-35 and submitting to Examination cell along with prescribed fee; but the candidate shall forfeit the chance of re-evaluation, if he/she does not turn up to see the answer books on the day of answer showing. There shall be no re-evaluation of answer books for Test conducted for Thesis/Dissertation, Viva-voice and Practical Examinations.

Issue of Certificates

Character Certificate / Migration Certificate / Bonafide Certificate / Any Other

Character Certificate / Migration Certificate / Bonafide Certificate or any other certificate can be issued to the students by appling on NCU Form-35 to the Controller of Records (COR) in Room No.39 ground floor. There is no fee for issue of Migration Certificate. The certificate will be issue with in one working day of applying date. For any query write to cor@ncuindia.edu

Re-evaluation of answer book

Procedure to be followed for re-evaluation of answer books after the Major Test is enumerated as under:

  • Dates, when the answer books are to be shown to the candidates are notified by the Controller of Examinations in the schedule of Examination related activities prior to the Major Test in each semester.
  • Candidates appearing for Major Test are shown their evaluated answer books by the concerned faculty on dates as specified in the notification.
  • On the day the answer books are shown to the candidates, it should be the endeavor of the faculty to satisfy all queries raised by the candidates on the marks obtained by them.
  • If after the explanation by the faculty, a candidate is still not satisfied, he/she shall have an option to apply for revaluation of the answer book by filling up the NCU Form-35 which would be available with the faculty or can be downloaded from website or obtained from library. Faculty also carry few NCU Form-35 with them when they show the answer sheets to the students.
  • Filled up NCU Form-35 shall be deposited to the COE in room no 116 first floor by the student after payment of prescribed fee ₹500/- per course in the Accounts Branch on the same day on which, the answer sheet was shown to the candidate.
  • On the receipt of the application, COE shall send the answer book to the HOD of the concerned Department, who shall than constitute a committee of faculty (comprising of three faculty) other than the one who evaluated the answer book in the first place to re-evaluate the answer book.
  • The re-evaluated result of the candidate will be finalized within 48 hours and communicated to both the COE and Deputy Dean Academics.
  • A candidate shall forfeit his chance of re-evaluation if he does not turn up to see the answer books on the date notified by the COE.
  • There shall be no re-evaluation in Minor Test, Thesis/Dissertation, Lab/Practical/ Project/Experiment/Viva Voice.

For any query write to coe@ncuindia.edu

Degree/Detailed Grade Sheet (DGS)

  • A Provisional Detailed Grade Sheet (DGS) is issued to all students on-roll after the declaration of results of the previous semester Major Test during the first week of beginning of a new semester.
  • The distribution of Provisional DGS to students is done through the concerned Departmental Labs/office, the schedule of which is notified by office of the COE.
  • Students shall be personally responsible to bring to the notice of Examination cell within two weeks of notified date of collection for any discrepancy noticed in the provisional DGS (eg. error in self-name, name of father, mother, subject or grades etc.) for rectification before the final printing of DGS.
  • Once the final DGS is printed, no representation shall be entertained. Thereafter for any changes in DGS, the student shall have to pay a fine as per the Examination Conduct Rules to get a fresh DGS printed.
  • The final DGS received after printing are handed over to COR (Controller of Records) by Examination Cell, who in turn issues to the students.
  • The final DGS is issued to students by 01 Mar and 01 Sep each year for the Major Test conducted for the preceding semester.
  • The distribution of final DGS is also done through Department Lab/ Office with a Notification giving the Department-wise date and time of issue issued by the Office of the COE.
  • The COR hands over the final DGS to Departments for distribution and those not collected within 30 days of date notified are returned back to the COR Office.
  • Students who do not collect the DGS from the Department Lab/ Office are required to subsequently collect the same from the COR office.
  • No fee is charged from students for DGS collected from the COR office (room no.39) within the duration of the Program enrolled. However DGS collected after 1 year from the date of issue after the student has passed out, a fee of ₹200/- per DGS is chargeable.

Issue of Consolidated Statement of Grades (Transcript)

The University has provision for issue of Transcript (consolidated statement of grades) to final, pre-final semester UG & PG students during the month of March/April in the year of passing out but after publication of their results. However the transcript is prepared only after the Dean’s office has forwarded the result to Examination Cell after final verification. Issue of Transcript normally takes 1 week, but during Minor/Major tests this period may get extended. Students can apply for a transcript other than in March/April also but the time for preparation & issue can get extended beyond normal 1 week.

Students are to apply on NCU Form-35 to the COE office in room no 116 first floor after payment of prescribed fee (presently ₹1000/-) in Accounts department wherein one original and four attested copies would be issued. Additional attested copies if required can be obtained on payment of prescribed fee of ₹100/- per copy. In case a student is unable to come personally, he/she may authorize any one in writing an E-mail to coe@ncuindia.edu

Issue of Duplicate Degree/DGS

In case a student has damaged/defaced/lost the original DGS or Degree certificate, a duplicate one can be issued after making a request on NCU Form-35 along with payment of prescribed fee ie. ₹500/- per DGS or ₹1000/- for Degree certificate respectively in the Accounts department along with self-attested affidavit as per approved text given on the reverse of form no. 35 on a ₹10/- Judicial Stamp paper or plain paper with Judicial Stamp of Rs.10/- value affixed. Copy of the FIR in case of loss of Degree is also to be attached along with application form.

In case of damaged/defaced DGS/ Degree, the old one has to be returned and only then a new Degree or DGS would be issued.

Correction in Degree/DGS

A Provisional DGS is issued to all students at the end of the semester after declaration of results generally in the second week of the beginning of the next semester. Students who have successfully completed the Programme enrolled would be issued a Provisional DGS in the beginning of July of the year of graduating. It is the responsibility of the student to directly bring to the notice of Exam Cell any error in the DGS as regards self-name, parent’s name, grade, credits or any other error within two weeks of date of notification asking students to collect their Provisional DGS. Incase no representation for correction is received, final DGS would be printed and any correction and re-printing of DGS thereafter would be against payment of prescribed fee of ₹200/- per DGS or for the Degree certificate on NCU Form-35.

For any query write to coe@ncuindia.edu

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